Job Descriptions

COASTAL ALABAMA COMMUNITY COLLEGE
Policies and Procedures Manual

10.03.05 Job Descriptions

Original Approval: 04/01/2022
Last Updated:   06/03/2024
Last Reviewed:  06/03/2024

Policy/Purpose:

It is the policy of Coastal Alabama Community College to ensure compliance with all federal and state laws relating to employee working conditions, including but not limited to the Students First Act,  Code of Alabama 16-60-111.4, and Code of Alabama 16-60-111.7.

All positions have a job description that is maintained by the Human Resources Office. In addition, it is the policy of Coastal Alabama Community College (ACCS) to be in compliance with Board Policy 602.02, Chancellor’s Procedures 602.04, and annual ACCS Salary Schedule Guidelines, which reference job descriptions.

Scope:

This policy applies to all Coastal Alabama Community College employees during any activity involving the College, including the workday. In addition, visitors, vendors, contractors, and all other non-employees are expected to recognize and comply with College policies.

Definitions:

Employee: For the purposes of this policy, an employee is a person currently employed or a former employee whose employment terminated within the preceding year.

Job Description: For the purpose of this policy, a job description is a document that clearly states essential job requirements, job duties, job responsibilities, and qualifications and/or skills required to perform the position. Job descriptions also include the employment status (part-time or full-time), Fair Labor Standards Act (FLSA) status, salary schedule or rate of pay, physical requirements and work environment, and supervisory responsibilities, if applicable.

Position: For the purpose of this policy, a position means a job that is performed by an employee of Coastal Alabama Community College.

Details:

1. Development of Job Descriptions: Job descriptions are developed jointly between supervisors and the Human Resources Office for the purpose of outlining responsibilities, required qualifications, physical requirements, and working conditions for a position.
2. Job Description Maintenance: Job descriptions are reviewed regularly and maintained by the Human Resources Office in the NEOED system.

Procedures(s):

Creating a New Job Description Procedures

1. Supervisor requests a job description for a new position by contacting the Executive Director – Human Resources.
2. Executive Director – Human Resources will create a draft job description using the job description template and ensuring standard language and position criteria (required  education and years of experience) are followed. A draft job description is forwarded to the Supervisor for review.
3. The Supervisor reviews and recommends edits or approves job description.
4. Executive Director – Human Resources adds job description to NEOED job description.

Editing an Existing Job Description Procedures

1. Supervisor requests edits of an existing by contacting the Executive Director – Human Resources.
2. Executive Director – Human Resources will evaluate edits against standard language and position criteria (required education and years of experience) and makes edits, if applicable. A draft job description is forwarded to the Supervisor for review.
3. The Supervisor reviews and recommends edits or approves job description.
4. Executive Director – Human Resources adds and/or updates job description to NEOED job description.

Additional Provisions / Information:

There are no Additional Provisions / Information applicable.